Initial and diagnostic reporting

Terminology guide


Management Information System - term used to describe student information management systems like Profiler. Other examples in our field include PICS, Unit-e (Capita) and EBS (Tribal). More details available on the C&G website

Initial assessment

Initial assessments help you to find out about learners as individuals, and to identify needs and potential for obstacles to an apprenticeship. We use them to identify and plan for individual needs and understand learner motivation.

Diagnostic assessment

Diagnostic assessments evaluate a learner's skills, knowledge, strengths and areas for development in a particular subject area. We use them to check a learner has the right level of skills needed to take on an apprenticeship. For most programmes this means proving an apprentice has the right level of skills in English, maths, and information and communication technology (ICT).

Diagnostic assessment identify gaps in skills, knowledge and understanding to highlight areas to work on, as well as helping prove previous experience, knowledge, achievements and transferable skills.

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Our Managed Learning Service helps you prepare people for learning. It’s usually essential that any apprentice proves they have an appropriate level of skill in English and maths (and sometimes ICT). We’ll help you prove this with tools that help carry out ‘initial and diagnostic’ tests. Profiler provides this for PIVOT clients.

Quick guide

After logging in, choose the REPORTS menu and you’ll see new options on the left hand side of the screen. Select Learning Reports.

About these reports

There are three types of Initial and Diagnostics reports that can be produced:

  • IA Outcomes – The two outcome reports provides the number and percentage of total learners tested and the level they achieved.
  • Diagnostic Outcomes
  • Development Summary – The Development Summary report provides the status of each skill for the chosen subject and for all tested learners.


  • Subject (English, Maths or ICT)
  • Organisation, Group, Course Code, OfSTED Area, Curriculum Area, Programme, Subject Area, Division, Region, Unit
  • Today, By Year Range, By Date Range
  • Organisation (multi-select, except for Development Summary).


All three reports are published to a PDF file.

Frequently asked questions

Functional Skills became a compulsory part of an apprenticeship in October 2012. Even though the government has pledged to put greater emphasis on GCSEs with apprenticeships, they’re likely to remain important for years to come.

We provide a wealth of material backed by City & Guilds experience. In Late 2016, we’ll launch new tablet-friendly skills builder material to help your learners achieve national standards in English, maths and ICT.